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Lafayette Public Library

Library Services: Meeting Rooms

Meeting and Conference Room Availability

Community Access to Library Spaces

The Lafayette Public Library (LPL) extends the use of its meeting and conference rooms to community-based organizations when these spaces are not required for library activities. Our aim is to support local groups by providing a venue that fosters community engagement and learning.

Request Process and Criteria

  • Eligibility: To qualify for room usage, all groups must adhere to the criteria outlined in the Library Meeting Room Guidelines and Policies. This ensures that the use of our facilities aligns with the library's mission and values.

  • Application: Access to the library's meeting space is contingent upon the submission of the Official LPL Meeting Room Request Form. We kindly ask interested organizations to provide all necessary information to facilitate the approval process.

  • Consideration: The library will consider your request for meeting space after receiving the completed request form. Our team will review your application in accordance with the LPL’s policies and guidelines to ensure a fair and efficient allocation of our community spaces. Once your meeting reservation is confirmed, you will receive a room confirmation email from LibCal. If you have not received it by 7 days before your meeting reservation, please contact your branch's meeting room coordinator.

Get Started

Ready to request a meeting or conference room at the Lafayette Public Library? Please fill out the Official LPL Meeting Room Request Form to begin the process. We look forward to supporting your organization's community engagement efforts!

WRL Conference Room

WRL Meeting Room

SRL Large Meeting Room

SRL Small Meeting Room

SRL Auditorium

SRL Auditorium

SRL Conference Room

Main Library Meeting and Study Rooms

Reserve a Space

For information or reservations at the Main Library, please contact us:

Before reserving, review our Library Meeting Room Guidelines and Policies for complete details.

 

Meeting Room (1680 sq ft) - 2nd Floor

 

Accommodations

  • Seating Capacity: 80 theater-style (chairs only) or 40 classroom-style (tables and chairs)
  • Wireless access
  • Access to pantry with refrigerator/freezer, a microwave oven, sink, icemaker, coffee pot

Equipment

  • Adjustable podium with built-in microphone
  • Data projector (ceiling mounted)
  • Projection screen (ceiling mounted)
  • Whiteboards (2)
  • Blu-ray/DVD player
  • Voice/Video Sound System
  • A/V Inputs: VGA, HDMI, SVIDEO, Composite, XLR
  • Laptop with Office 2013 and Wireless Internet
  • Wireless Crestron “AirMedia” Player (present from mobile and other devices)
  • Baby Grand Piano
  • Additional microphones (hand-held wireless mike and lavalier/lapel mike)
  • Assistive Listening and T-coil systems available. Ask library staff for Personal Receivers

Conference Room (440 sq ft) - 2nd Floor

Accommodations

  • Seating Capacity: 14
  • Permanent conference/board room arrangement with 7 tables and 14 chairs, plus 4 extra chairs
  • Wireless access
  • Access to pantry with refrigerator/freezer, a microwave oven, sink, icemaker, coffee pot

Equipment

  • Adjustable podium with built-in microphone
  • Data projector (ceiling mounted)
  • Projection screen (ceiling mounted)
  • Whiteboards (2)
  • Blu-ray/DVD Player
  • Voice/Video Sound System
  • A/V Inputs: VGA, HDMI, SVIDEO, Composite, XLR
  • Laptop with Office 2013 and Wireless Internet
  • Additional microphones (hand-held wireless mike and lavalier/lapel mike)

Small Meeting Spaces

Small Conference Room (10 chairs + 2 tables) permanent conference setup, 2nd floor

  • Data Projector (ceiling mounted)
  • Projection Screen (ceiling mounted)
  • A/V Inputs, VGA, HDMI
  • Wireless Internet
  • Blu-ray/DVD Player
  • Access to kitchenette with sink

Room 2-A (9 chairs + 3 tables) permanent classroom setup, 2nd floor

  • Data Projector with Screen
  • A/V Inputs, VGA, HDMI
  • Wireless Internet
  • Whiteboard
  • Blu-ray/DVD Player

Room 3-A (10 chairs + 2 tables) permanent conference room setup, 3rd floor

  • Data Projector with Screen
  • A/V Inputs, VGA, HDMI
  • Wireless Internet
  • Whiteboard
  • Blu-ray/DVD Player
Study Rooms
[All Study Rooms have WiFi connectivity and a whiteboard]
 
Study Room 2B (Table with 4 chairs)
Study Room 2C (Table with 4 chairs)
Study Room 2D (Table with 2 chairs)
Study Room 2E (Table with 2 chairs)
Study Room 3B (Table with 4 chairs)
Study Room 3C (Table with 4 chairs)
Study Room 3D (Table with 4 chairs)
Study Room 3E (Table with 4 chairs)
Study Room 3F (Table with 4 chairs)
Study Room 3G (Table with 2 chairs)
Study Room 3H (Table with 2 chairs)
Study Room Child 1 (1st) (Study room for teens or children; capacity: 4)
Study Room Child 2 (2nd) (Study room for teens or children; capacity: 4)

South Regional Library Meeting and Study Rooms

 

Reserve a Space

For information or reservations at the South Regional Library, please contact us:

Before reserving, review our Library Meeting Room Guidelines and Policies for complete details.

 

CONFERENCE ROOM (550 sq ft)  Room can be booked at this time

 

Accommodations

  • Seating Capacity: 28 
  • Conference table with 16 chairs, plus 12 additional chairs for overflow
  • Permanent conference room setup
  • Wireless access
  • Access to pantry with refrigerator/freezer, two microwaves, sink, icemaker, coffee pot
  • Room darkening blackout shades

Equipment

  • Data projector mounted on wall
  • Speaker System
  • Projection screen
  • Whiteboard
  • DVD player
  • Sound System

 

SMALL MEETING ROOM (832 sq ft) Room can be booked at this time

 

Accommodations

  • Seating Capacity: 16
  • 10 tables, 16 chairs
  • Wireless access

Equipment

  • Instructor Desk / Small Podium
  • Data projector (ceiling mounted)
  • Projection screen (ceiling mounted)
  • Whiteboard
  • Blu-ray / DVD player
  • Sound System
  • 10 laptops with Office 2013 and Wireless Internet

 

LARGE MEETING ROOM (1600 sq ft) Room can be booked at this time

 

 

Accommodations

  • Seating Capacity: 100 theater style (chairs only), 60 classroom-style (tables and chairs)
  • Additional tables and chairs for speakers and for alternate room arrangements
  • Wireless access
  • Access to pantry with refrigerator/freezer, two microwave ovens, sink, icemaker, coffee pot
  • Room darkening electronic shades

Equipment

  • Adjustable podium with built-in microphones
  • Data projector (mounted)
  • Projection screen
  • Whiteboard
  • DVD player
  • Sound system
  • Additional microphones (hand-held wireless mike and lavalier/lapel mike)
  • Assistive Listening and T-coil systems available. Ask library staff for Personal Receivers

 

AUDITORIUM (1500 sq ft)  Room can be booked at this time


NO FOOD OR DRINKS OTHER THAN BOTTLED WATER ARE PERMITTED IN THIS MEETING SPACE. This includes both refreshments provided for the group and personal snacks/beverages. Requestors are responsible for ensuring that all meeting attendees comply with this policy. 

Accommodations

  • Seating Capacity: 106 (theater seats with tablet arms, 58 of which also have electrical connections for laptops)
  • 4 spaces for handicapped seating
  • Wireless access

Equipment

  • Adjustable podium with built-in microphone
  • Data projector (mounted)
  • Projection screen
  • DVD player
  • Whiteboard
  • Sound system
  • Additional microphones (hand-held wireless mike and lavalier/lapel mike)
  • Grand Piano
  • Ask library staff for Personal Receivers

 

STUDY ROOMS 

 

For more information on using or reserving the study rooms at SRL, please call the Information Desk at 337-981-1028. You can book an SRL Study Room by clicking here.

[All Study Rooms have WiFi connectivity and a whiteboard] Study Room A (table with six chairs) Study Room B (table with six chairs) Study Room C (table with six chairs) Study Room D (8 armchairs with tablet arms) Study Room E (table with 4 chairs) Study Room F (table with 4 chairs) Study Room G (table with 4 chairs) Study Room H (table with 4 chairs)

East Regional Library Meeting and Study Rooms

Reserve a Space

For information or reservations at the East Regional Library, please contact us:

Before reserving, review our Library Meeting Room Guidelines and Policies for complete details.

 

MEETING ROOM (1200 sq ft; can be divided into two rooms of 600 sq ft each) Room can be booked at this time

Accommodations

  • Seating Capacity: Large room – 120 (chairs only), 50 (tables and chairs); Small room – 60 (chairs only), 25 (tables and chairs)
  • Additional tables and chairs for alternate room arrangements
  • Wireless access
  • Access to pantry with refrigerator/freezer, microwave oven, sink, icemaker, coffee pot
  • Room darkening electronic shades

Equipment

  • Data projector (mounted)
  • Projection screen
  • DVD/Blu-ray Player
  • Sound system
  • Additional microphones (hand-held wireless and lavalier/lapel)

 

STUDY ROOMS  

For information or to reserve a study room, please call the reference desk at (337) 445 -3170. You can book an ERL Study Room by clicking here. Booked on a first-come, first-served basis for two-hour increments. All study rooms have wireless internet access and dry erase boards. Study Room 1 (seats up to 6) Study Room 2 (seats up to 4) Study Room 3 (seats up to 4)

North Regional Library Meeting and Study Rooms

Reserve a Space

Due to ongoing renovations to the North Regional Library, we are unable to offer Meeting or Study Rooms at this location at this time. We apologize for any inconvenience this may cause. 

 

West Regional Library Meeting and Study Rooms

Reserve a Space

For information or reservations at the West Regional Library, please contact us:

Before reserving, review our Library Meeting Room Guidelines and Policies for complete details.

 

LARGE MEETING ROOM (1440 sq ft; can be divided into two rooms, Rm 1 and Rm 2, each 720 sq ft)

  • can be set up theater style (chairs only) for 60, classroom style (tables and chairs) for 30, or conference style
  • access to pantry with refrigerator/freezer, sink, coffee pot, microwave oven
  • room darkening electronic shades
  • podium
  • mobile dry erase board
  • wireless access
  • data projector, screen, and sound system (connects via HDMI, Apple TV, or Chromecast)
  • microphones (hand-held wireless and lavalier/lapel)
  • DVD/Blu-Ray player

 

Conference Room (451 sq. ft.)

  • classroom or conference style setup for up to 16
  • access to pantry with refrigerator/freezer, sink, coffee pot, microwave oven
  • podium
  • dry erase board
  • wireless access
  • Smart Board data projection setup and sound system (connects via HDMI, Apple TV, or Chromecast)
  • DVD/Blu-Ray player

 

STUDY ROOMS  

For information or to reserve a study room, please call the library at (337) 232-9321 or book a WRL Study Room online by clicking here.

  • Study Rooms A, B, C, D, and E: table and 4 chairs, dry erase board, wireless access
  • Study Room F & G: table and 8 chairs, dry erase board, wireless access